Work Area Organization for Increased Office Productivity
The #1 most important part of any business, is having an organization system in place to succeed & increase productivity.
The idea behind this course is simple.
When organizing your stuff, whether that’s digital files, paper files or all the physical objects in your home and or office, there are two questions:
1. Where does this go?
2. Where did I put that?
This course solves this problem with a system that has been perfected to be able to handle anything you throw at it. And it’s a system that works using the exact same framework whether the “stuff” you are organizing is digital or physical, so that you don’t have to learn multiple systems.
This allows you to take advantage of the extra efficiency of doing things in batch mode, while also allowing you to avoid clutter in the meantime by having all your non-organized-stuff in one place and hidden from view.
You get the benefit of zero clutter, while at the same time getting the efficiency of batch processing.
It’s no exaggeration to say this system will change your life once implemented.
About the Topic
Organization is a key component of productivity. When clutter accumulates, our attention diminishes and performance can suffer as a result. When your brain, time, workspace and projects are organized, it becomes easier to streamline both your actions and thoughts. We looked into some of the most effective ways to get organized, in every sense of the word, so that productivity will come naturally.
What is Workplace Organization?
Work organization is the way that tasks are distributed amongst the individuals in an organization and the ways in which these are then coordinated to achieve the final product or service. For instance, in a school the work organization comprises those workers providing tuition, secretarial staff giving administrative support and ancillary workers, such as the caretaker,who ensure that the facilities are ready for teaching to take place. These activities are coordinated in part by staff meetings,in part by the headteachers and their assistants. An alternative form of work organization would be where teachers also undertake some secretarial and ancillary tasks.
Some modes of work organization may be more efficient in terms of labour utilization than others. The quality of work organization may thus have an important impact on the performance of the organization. Work organization may be determined by a number of factors:
the nature of the technology used (in turn influenced by the nature of the product or service). Assembly-line technology, for instance, tends to discourage group working and to encourage a pattern of work organization where each worker does a single repetitive task;
managerial choice. Technology may potentially be used in a number of ways (see SOCIOTECHNICAL SYSTEM)according to managerial objectives. Managerial competence is also important. Poor knowledge of production management may lead to inefficient work organization;
workforce aspirations. Groups of workers are often able to modify informally the way that work is done and the way that tasks are distributed among them.
Why Organizing the Workplace Is Important
If you’ve ever spent twenty minutes looking for a piece of paper that would have taken you twelve seconds to file, you have some understanding of the value of an organized workplace. Physical systems that reduce clutter and that help you find what you need go a long way toward creating order and reducing stress.
Organizing the workplace can help reduce the frustration of having to search for items that should be readily available. Taking the time to organize your space according to company activities not only improves workflow by saving steps, it also forces you to think through the different aspects of your operation, and how to approach them efficiently and systematically.
Sharing Work, Sharing Space
You may have an impeccable memory that can help you locate every piece of paper on every pile, but one of your coworkers may need to find those same papers without the benefit of having handled them. Unless you work in a one-person office, you’ll most likely be looking for items your coworkers have put away and they’ll similarly be looking for things you have moved. Organizing the workplace can help reduce the frustration of having to search for items that should be readily available. Designate specific places for different types of papers and tools.
Work with your coworkers to create a workplace culture in which items are placed where they belong right away, rather than pushed aside to be organized later. Label your bins, trays and file folders, and train new employees to follow your system so they’ll be on board with your organizational systems from the start. Remove things you don’t use regularly to keep them from tying up space and making it difficult to find items that you actually need.
Efficiency and Time
Aside from the minutes and hours you’ll save by not having to search for indispensable items, an organized workplace can improve efficiency by aligning your space with operational processes. An organized manufacturing facility stores materials as close as possible to the location where they are actually used. An organized accounting office keeps recent files from current clients where they are most accessible, and older files from inactive clients are kept in storage areas where they can still be found, but not as conveniently. Taking the time to organize your space according to company activities not only improves workflow by saving steps, it also forces you to think through the different aspects of your operation, and how to approach them efficiently and systematically.
Workplace Organization as a State of Mind
Keeping your workplace organized isn’t just a matter of finding permanent places for essential items and instructing employees to replace them there. Workplace organization is a state of mind that takes ongoing work and thought. Create a culture of keeping your space clean and organized by taking pride in efficient physical systems and praising and rewarding workers who take these systems to heart. Create information systems with the same thought and care that you put into organizing your physical space.
For more details,let’s meet inside !